Asset registry
A complete technical record of every component in the building
Roofs, elevators, pumps, HVAC, garage doors, fire panels, balconies. Each one gets a record that follows it from installation to replacement, and together they become the maintenance history your reserve study and your insurer keep asking for.
- Identification
- Name, description, category, zone, brand, model, serial number, reference number, exact location, installation date and installer, plus custom fields for whatever your firm tracks that nobody else does. Everything is classified with Uniformat codes (substructure, shell, interiors, services, equipment, sitework), the same structure your reserve study uses.
- Lifecycle
- Expected useful life, remaining useful life, last replaced or repaired, replacement date and replacement cost. Set a reminder to fire a defined period before the replacement date.
- Maintenance schedule
- Start date, frequency, duration, responsible person or team, category and description. Planned maintenance appears in the calendar and on the dashboard, and converts into an inspection or an intervention when the time comes.
- Warranty, insurance and service contracts
- Track contract start and end dates, cost, vendor, notes and the cancellation deadline, with reminders before both the renewal and the deadline to cancel. One contract can cover many assets across the property.
- Costs
- Budgets per asset and the invoices linked to it. Ask what an elevator has actually cost you over five years and you get a report back, not an afternoon of digging.
- Import what you already have
- Upload an existing reserve study or maintenance log as a PDF. Condo Inspection extracts the components, budgets and maintenance schedules, shows you exactly what it found, and lets you validate before anything is created. Every import is tracked with its status, timeline and result.